Hackney RQ348736 Temporary Information Governance Assistant - Legal
An Information Governance Assistant is required with at least one year of experience in an equivalent role, ideally in a local authority.
The Postholder will be asked to assist with the provision of prompt and effective support for all aspects of information and records management across the council, through the consistent application of Information Management and Records Management policies and procedures. This will ensure delivery of a high quality user experience, including fit for purpose systems, and high standards of access, availability, usability, usefulness and excellent standards of service. They will also be required to carry out routine tasks associated with excellent management of information and records.
Duties to include:
- Apply effective information handling procedures, including those procedures required to manage formal information access requests, for example requests made under Data Protection, Freedom of Information and other relevant legislation and regulation
- Work with colleagues and clients/users to investigate and model business functions, processes, information flows and data structures, using various methodical and consistent techniques
- Work under supervision to control and manage the accessibility, retrievability, and security of specific subsets of data and information
- In accordance with agreed procedures, monitor application systems or modules for which responsible by regular scrutiny of reports from the applications software, systems software or service delivery staff.
- Receive and log requests for application support from service desk, other service delivery staff and/or users
- Within own area of competence, investigate issues and other requests for application support and determine appropriate actions to take
- Assist with the transformation of information from one format/medium to another, where appropriate
- Document all work to comply to the standards, including reporting details of all hardware/software items that have been installed and removed so that configuration management records can be updated
- Carry out routine collection of information and records as directed and report and escalate unforeseen or exceptional events
You will be expected to have good organisational skills and be able to use IT effectively in implementing tasks.
Pay Rate: £17.36 per hour PAYE
This is a temporary, but possibly long term role.
N.B. – Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Giving yourself the best chance of success:
- Your CV needs to be current with your latest/present role, noting that we won’t be able to submit it with any unexplained gaps in employment. It will save time and thus improve your chances of success if we can put your CV forward immediately and without having to ask you for a revised version.
- Your CV must cover the “Essential Requirements” (see below) of the role, ideally by way of bullet points that directly address the “Essential Requirements” listed. Please include any DBS details and other qualifications called for.
- Your CV should clearly state that you are available to start work either immediately, or at short notice. In general, our clients are unable to work with notice periods of more than 1 week from the point at which a role is offered, 2 weeks at the very most.
- We cannot put forward covering letters, so please ensure that your CV in isolation contains all relevant information being called for.
- We recommend that you consider sending us by email (see * below) a suitably ‘tailored’ CV for each role that you apply for, noting that job boards, sites and aggregators will generally store only one version of your CV, which can be a bit limiting...
“Essential Requirements” – Please check to ensure that your CV addresses the following items:
- Your address (including post code) and a telephone number so that we can reach you during working hours
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- The post holder will be expected to perform at SFIA Level 2 (‘assist’)
- Knowledge & Skills:
- Understands and uses appropriate methods, tools and applications
- Demonstrates a rational and organised approach to work
- Has sufficient communication skills for effective dialogue with users, suppliers and partners
- Is able to work in a team
- Is able to plan, schedule and monitor own work within short time horizons
- Absorbs new information when it is presented systematically and applies it effectively
- Experience:
- Familiar with techniques for identifying, gathering and validating users’ needs in the delivery of IT services
- Application of automated (software) tools which enable selective access to information
- Tools and techniques (manual or automated) which can be used to document an understanding of the structure, relationships and use of information within an organisation
- Techniques which help in modelling and understanding a business and its operation
- Standards, practices, appraisal and certification programs associated with the IT practitioner's current role
- Configuration management and version control
- Strong IT skills including Microsoft packages
Other preferable/desirable details to include on your CV, if applicable:
- Any local authority/public sector experience
- Any relevant qualifications held or being studied for
Client Category: Local Authority
Division(s)/Disciplines involved: Resources/Admin & Clerical/Legal
Anticipated Length of Assignment: All of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent. This opening assignment is for 3 months.
Hours per week: 36 Monday – Friday, normal working hours
Whilst our ads will appear on partner sites such as Indeed, they are also listed - and will appear first - on our own website: Triumph Consultants Limited: www.tclrec.com
- If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via jobs@tclrec.com but please quote both the job reference and job title exactly as they appear below:
Job Ref: Hackney RQ348736
Temporary Information Governance Assistant - Legal
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.